Congress 2017 FAQs

All the info you need to speak out and spark change at #Congress2017!


What, when and where?

How do we book?

RSVP dates

How many students can attend?

Cost

What's with the new 'choose your own adventure' format?

What is the Day 3 - Open Morning?

Scholarships

Accommodation

Transportation

Supervision

Are teachers required to attend?

Can I volunteer?

VicSRC Membership discounts

Methods of payment

Ts & Cs

Get involved on social media

Contact information

 


When and where?

Date
Monday 10 – Wednesday 12 July

Location
Ormond College, The University of Melbourne
49 College Crescent
Parkville VIC 3052


How do we book?

1. Read through the Congress 2017 Registration Pack (PDF - coming soon)

2. Book in up to 3 students online

3. Return permission form and medical form to  by Wednesday 21 June 2017.


RSVP dates

Ticket sales open on Wednesday 10 May, and close at 5pm Friday 16 June unless sold out prior.

Ticket releases

Earlybird: Wednesday 10 May - Wednesday 24 May, 5pm
General - VicSRC Members: Wednesday 24 May (after 5pm) - Friday 16 June, 5pm
General - Non-Members:  Wednesday 24 May (after 5pm) - Friday 16 June, 5pm
Special - Day 3, Open Morning: Tuesday 6 - Friday 16 June, 5pm


How many students can attend?

Each school is eligible to bring up to 3 students from Year 7-12 currently attending state, independent and catholic schools.

Please note a maximum of 165 delegate places are available.

Note: On Day 3 - Open Morning, an additional 50 tickets are available for students and teachers. See 'What is the Congress Open Morning?' for more info.


Cost*

Earlybird: $170 per student (Open Wednesday 10 May - Wednesday 24 May)
VicSRC Members: $180 per student
Non-Members:  $200 per student 
Day 3 - Open Morning**: $30pp

*Earlybird, Member and Non-Member ticket prices include accommodation, meals, delegate pack, showbag, tshirt and all conference resources.

**Congress Open Morning tickets include morning tea, showbag, resources and entry to the Congress Session.

All RSVPs close on Friday 16 June 2017 unless sold out prior.


What's with the new 'choose your own adventure' format?

In 2017, we’re mixing things up! Delegates can shape Congress in real time, incorporating a choose-your-own-adventure format.

So what does this mean? Unlike a traditional conference where the whole program is determined in advance, parts of the VicSRC Congress program will be decided in real time at the event by the delegates.

These include:

1.     Action Teams (formerly Issues Groups) on Day 1; and

2.     Workshop choices on Day 1 and 2.

On Day 1, delegates can pitch their own ideas and topics to the whole group at the Action Market.

From these ideas, delegates will form 10-12 Action Teams based on their areas of interest – letting their passions drive their voice and choice as they work together to set the agenda for education change.

On Day 1 and 2, your students also have the opportunity to participate in a series exciting and interactive Skills & Recreation Workshop Streams.

In keeping with the choose-your-own-adventure format, students pick and choose their workshops in real time at Congress, creating their own path based on their interests and needs.


What is the Congress Open Morning?

We’re are excited welcome to students, teachers and stakeholders to an Open Morning on the final day of Congress 2017. 

Open Morning visitors will meet the Congress delegates, participate in the solutions-focussed Congress debate and presentation, and hear the announcement of the 2017-2018 Executive elections.

Day 3 - Open Morning tickets available online from Tuesday 6 – Friday 16 June.

Tickets are strictly limited on a first come, first served basis.

Find out more about the Congress Open Morning.


Scholarships

VicSRC is offering up to 30 scholarships for metro and regional/rural students who would otherwise be unable to attend Congress 2017.

Find out more about how to apply for Congress 2017 Scholarships.

With thanks to the support of the Victorian Electoral Commission and Newsboys Foundation.


Accommodation

All delegates stay at Ormond College for two nights (Monday 10 and Tuesday 11 July) before departing at the close of the conference on the afternoon of Wednesday 12 July.

University accommodation is provided at Ormond College, with separate dormitories for boys and girls. Each delegate has their own single room and shared bathrooms.


Transportation

Schools must arrange their students’ transport to and from Ormond College.

Students are to meet VicSRC staff at Ormond College Reception at 1pm on Monday 10 July, and depart Ormond College at the close of the conference at 3:30pm on Wednesday 12 July.

Ormond College is located close to the Melbourne CBD and is accessible by multiple public transport routes. See Journey Planner Melbourne for route options.


Supervision

VicSRC works on a supervision ratio of 1 adult:10 students. VicSRC will have trained staff and volunteers assisting with the running of Congress 2017 to ensure all students are supported and looked after. A trained first-aider is onsite at all times.


Are teachers required to attend?

No, teachers do not need to attend Congress 2017.

Teachers are welcome to attend the Day 3 - Open Morning. Tickets are strictly limited. See 'What is the Day 3 - Open Morning?' for more info.


Can I volunteer?

Yes! We love our volunteers! They are the beating engine of Congress and the event simply would not be possible without their skills, enthusiasm and support.

We have a number of roles available. Find out more about how to Volunteer at Congress 2017 

To make an enquiry please contact Fiona Campbell:  or 03 9267 3777.


VicSRC Membership discounts

Did you know that you can receive discounted ticket prices to events if you have a VicSRC Membership (Annual School Membership)? 

Teachers, if your school is not a VicSRC Member (or you need to renew your current membership), simply follow the prompts to add a Membership to your booking, and then select the discounted Member price for your students.

VicSRC Memberships are valid for 12 months and cost $100+GST. The cost of the membership is included on your invoice.


Methods of payment

You are welcome to make payment via Invoice, Cheque, Credit Card or Electronic Funds Transfer (EFT). 

EFT Payments: BSB: 083-347 | Account: 525 584 897 | Reference: Your Event Registration Reference Number. 

Cheque: Please make it out to 'Youth Affairs Council of Victoria Inc.'

Invoice: You can generate an invoice when you complete your group's Registration Record. Click 'Tax Receipt / Invoice' to create your invoice, which you can pass on to your finance officer or school bursar for payment. 

Credit card: Simply enter your credit card details and make the payment. Click 'Tax Receipt / Invoice' to generate your tax receipt. 


Terms and conditions

As soon as a booking is submitted online it is confirmed. You are able to generate an invoice after registering all your attendees.

PAYMENTS must be received prior to the event. Prompt payment is requested (30 days from invoice date or first day of the event, whichever is sooner.)

CANCELLATIONS will be permitted up to fourteen days prior to the event. If you cancel or make changes within fourteen days, full payment is still expected.

CHANGES to the number of students attending the event will be permitted up to fourteen days prior to the event, but not after this time.

REFUNDS to obtain a refund contact 


Get involved on social media

Join the conversation on social media: 

VicSRC on Facebook

Tweet @VicSRC

Instagram @VicSRC_gram

#VicSRC | #Congress2017 | #StudentsOfVic


Contact information

Please direct all inquiries regarding Congress 2017 to Kat Daymond, Events Officer: or 03 9267 3723.

 

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