Congress 2016: FAQs

All the info you need to join the roar of student voices!

Congress 2016 FAQS

What, when and where?

How do we book?

RSVP dates

How many students can attend?

Cost

What is the Day 3 - Open Morning?

Scholarships

Accommodation

Transportation

Supervision

Are teachers required to attend?

Can I volunteer?

VicSRC Membership discounts

Methods of payment

Ts & Cs

Get involved on social media

Contact information

 


When and where?

Date
Wednesday 6 - Friday 8 July

Location
Ormond College, The University of Melbourne
49 College Crescent
Parkville VIC 3052


How do we book?

1. Read through the Congress 2016 Registration Pack (PDF) 

2. Book in up to 3 students online by Friday 3 June 2016 unless sold out prior

3. Return permission form and medical form to  by Friday 17 June 2016.


RSVP dates

Ticket sales open on Monday 2 May, and close at 5pm Friday 3 June unless sold out prior.

Ticket releases

Earlybird: Monday 2 - Wednesday 18 May
General - VicSRC Members: Thursday 19 May - Friday 3 June
General - Non-Members:  Thursday 19 May - Friday 3 June
Special - Day 3, Open Morning: Monday 6 - Wednesday 15 June


How many students can attend?

Each school is eligible to bring up to 3 students from Year 7-12 currently attending Victorian state, independent and catholic schools.

Please note a maximum of 160 delegate places are available.

Note: On Day 3 - Open Morning, an additional 50 tickets are available for students and teachers. See 'What is the Day 3 - Open Morning?' for more info.


Cost*

Earlybird: $170 per student (Monday 2 - Wednesday 18 May)
VicSRC Members: $180 per student
Non-Members:  $200 per student
Day 3 - Open Morning (9.30am-12.30pm)**: $30pp

*Ticket prices include three days of accommodation, meals, delegate pack, showbag, tshirt and all conference resources. All RSVPs close on Friday 3 June 2016 unless sold out prior.

**Congress Open Morning tickets include morning tea, participation in the Lightning Lobby session, showbag, resources and entry to the Congress Session.


What is the Day 3 - Open Morning?

You called for it, and we answered! For the first time ever, we are excited welcome to students, teachers and stakeholders to an Open Morning on the final day of Congress 2016. 

Open Morning visitors will meet the Congress delegates, participate in a Lightning Lobby, participate in the solutions-focussed Congress debate and presentation, and hear the announcement of the 2016-2017 Executive elections.

Day 3 - Open Morning tickets available online from Monday 6 - Wednesday 15 June.

Tickets are strictly limited on a first come, first served basis.

Find out more about the Day 3 - Open Morning.


Scholarships

With the generous support of The University of Melbourne and Newsboys Foundation, VicSRC is offering up to 30 scholarships for metro and regional/rural students who would otherwise be unable to attend Congress 2016.

Find out more about how to apply for Congress 2016 Scholarships.


Accommodation

All delegates stay at Ormond College for two nights (Wednesday 6 and Thursday 7 July) before departing at the close of the conference on the afternoon of Friday 8 July.

University accommodation  is provided at Ormond College, with separate dormitories for boys and girls. Each delegate has their own single room and shared bathrooms.


Transportation

Schools must arrange their students’ transport to and from Ormond College.

Students are to meet VicSRC staff at Ormond College Reception at 9am on Wednesday 6 July, and depart Ormond College at the close of the conference at 3:30pm on Friday 8 July.

Ormond College is located close to the Melbourne CBD and is accessible by multiple public transport routes. See Journey Planner Melbourne for route options.


Supervision

VicSRC works on a supervision ratio of 1 adult:10 students. VicSRC will have trained staff and volunteers assisting with the running of Congress 2016 to ensure all students are supported and looked after. A trained first-aider will be onsite at all times.


Are teachers required to attend?

No, teachers do not need to attend Congress 2016.

Teachers are welcome to attend the Day 3 - Open Morning. Tickets are strictly limited. See 'What is the Day 3 - Open Morning?' for more info.


Can I volunteer?

Yes! We love our volunteers!

We have a number of roles available. Find out more about volunteering at Congress 2016

To make an enquiry please contact Pinchy Breheny:  or 03 9267 3777.


VicSRC Membership discounts

Did you know that you can receive discounted ticket prices to events if you have a VicSRC Membership (Annual School Membership)? 

Teachers, if your school is not a VicSRC Member (or you need to renew your current membership), simply follow the prompts to add a Membership to your booking, and then select the discounted Member price for your students.

VicSRC Memberships are valid for 12 months and cost $70. The cost of the membership is included on your invoice.


Methods of payment

You are welcome to make payment via Invoice, Cheque, Credit Card or Electronic Funds Transfer (EFT). 

EFT Payments: BSB: 083-347 | Account: 525 584 897 | Reference: Your Event Registration Reference Number. 

Cheque: Please make it out to 'Youth Affairs Council of Victoria Inc.'

Invoice: You can generate an invoice when you complete your group's Registration Record. Click 'Tax Receipt / Invoice' to create your invoice, which you can pass on to your finance officer or school bursar for payment. 

Credit card: Simply enter your credit card details and make the payment. Click 'Tax Receipt / Invoice' to generate your tax receipt. 


Terms and conditions

As soon as a booking is submitted online it is confirmed. You are able to generate an invoice after registering all your attendees.

PAYMENTS must be received prior to the event. Prompt payment is requested (30 days from invoice date or first day of the event, whichever is sooner.)

CANCELLATIONS will be permitted up to fourteen days prior to the event. If you cancel or make changes within fourteen days, full payment is still expected.

CHANGES to the number of students attending the event will be permitted up to fourteen days prior to the event, but not after this time.

REFUNDS to obtain a refund contact


Get involved on social media

Join the conversation on social media: 

VicSRC on Facebook

Tweet @VicSRC

Instagram @VicSRC_gram

#VicSRC | #Congress2016 | #StudentsOfVic


Contact information

Please direct all inquiries regarding Congress 2016 to Fiona Campbell, Events & Communications Officer:
 or 03 9267 3777.

 

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